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For Alcohol Policy click hereStudents of Leicester University Guides and Scouts Constitution
Modified at the
request of the Students Union 17th October 2001 Amended at the AGM held 8/03/03 (SEE AMENDMENTS) 1)
Name
a) The Organisation shall be called Students of Leicester University Guides and Scouts, and abbreviated to SLUGS. 2)
Aims and Objectives of SLUGS
a) The main aim of SLUGS is to promote Scouting and Guiding in the University of Leicester. b) To promote the student Scout and Guide Organisation (SSAGO). c) To promote attendance at SSAGO rallies. d)
To assist the local Scout and Guide community. e)
To support its members in the continuation of their scouting or guiding
life. f)
To create a wider understanding of the roles of the Scout and Guide
Associations among fellow students by the spreading of g) To provide a social framework, to exchange ideas and maintain, renew or acquire an interest in the principles of scout and guiding. 3)
Affiliation/Membership and Subscriptions
3.1
Membership
a)
Membership for each person shall last from the point in time when the
University of Leicester students union receives a completed membership form
until the beginning of the next academic year, provided membership has been paid
in full, a period of no more than 1 year. b)
Any person can join SLUGS at any point during the academic year and will
receive appropriate membership. c)
Members of the University of Leicester who are members of SLUGS will be
classified as “full members” and be referred to as full members. d)
Other members of SLUGS not classified in 3.1 (c) will be classified as
“affiliated members” and be referred to as affiliated members. e)
All full members and affiliated members must complete the relevant
membership form when they join the Organisation, and pay membership fees. 3.2 Democratic Processes
a)
Only full members may partake in the democratic processes of the Organisation. b)
This includes but is not limited to, proposing or nominating motions at
general and committee meetings, voting, or standing for positions on the
executive committee. 3.3
Subscriptions
a)
Subscriptions are payable annually. b)
Subscriptions are payable by all full members and affiliated members. 4) Structure
The Organisation shall consist of an Executive
Committee and the society’s full members and affiliated members. 4.1
Executive Committee
a)
Executive committee members must be full members at time of election and
for their entire time of office. b)
The Executive committee shall consist of: Chairperson. Secretary. Treasurer. (Job descriptions for the executive committee are included in appendix I, and form part of this constitution) c) The committee shall have the right to co-opt up to 3 other members on
to the executive committee, if at the next general meeting a member objects to
their election, those in question must submit to a vote by secret ballot, to
decide whether their tenure of office should continue. d) The executive officers are responsible for the day-to-day running of
the society, in accordance with the aims and objectives of the Organisation. e) The executive committee shall have the right to produce official
society leaflets and newsletters. 5) Officer Elections
a)
The executive committee members shall be elected at the annual general
meeting (AGM). b)
The term in office shall normally be for 1 year from end of AGM to end of
AGM. c)
Those members elected at extraordinary general meetings (EGM) shall hold
office until the next AGM. d)
Nominations for executive committee positions must be received by the
secretary before the advertised start of the AGM. They must include the name of
the nominee and the post nominated for, as well as the name of the person
proposing and seconding the nominee. e)
The nominees shall be asked to leave the room during voting. f)
Nominees shall be elected by a majority vote at the AGM or EGM. g)
Nominees shall assume their post at the end of the AGM or EGM. h)
If a secret ballot is requested by any full member or affiliated member
of the society then this must be. 6) Casual Vacancies
a)
Should a committee member resign before their term in office has expired
then the committee may co-opt a member to fill this position, pending an
election at either an AGM or EGM. b)
Should a committee member cease to be a member of University of Leicester
then they will be considered to automatically have resigned their post on the
executive committee and the committee may co-opt a member to fill this position,
pending an election at either an AGM or EGM. c)
If either of case 6 (a) and / or 6 (b) occur then an AGM or EGM must be
held within 4 weeks of the resignation of the elected member in order to elect
another full member to the executive committee. d) Any executive committee member who fails to attend three consecutive committee and or general meetings without offering a written explanation to the executive committee shall be deemed as having resigned their position. 7) Committee Meetings
7.1
Executive Committee Meetings
a)
Executive committee meetings may be called by any member of the executive
committee. b)
Executive committee meetings must be called with at least one week’s
notice given to all members. c)
Any full member or affiliated member of the Organisation may submit
agenda items. d)
There must be a minimum of three executive committee meetings per year. e)
The decisions reached by the executive committee shall be voted upon with
a majority on the committee to pass the proposed action. If this is not obtained
the vote has to be taken to all members of the society in a referendum the
result of which will be final. This will take place within 4 weeks of the
committee meeting. f)
Others may attend at the invitation of the executive committee. g)
Minutes of an executive committee meeting must be published within one
month of the meeting, and made available to all members on request. 8) General Meetings a)
An annual general meeting (AGM) shall be held during the Spring term and
no later than the 31st of March. b)
Extraordinary general meetings can be called by: I.
Any member of executive committee, II.
10 student members or 50% of members (full and affiliated members)
whichever is the fewer. c) Annual general meetings shall be held in Leicester. They shall be advertised for at least 2 weeks before they are due to commence. It shall: - Occur during University of Leicester term time;
- occur not during University of Leicester teaching time;
- start between 6am and 10pm. d)
The quorum at a general meeting will be 10% of full members, a minimum of
the number on the executive committee plus one. e)
At least one member of the executive committee, and one non-executive
committee member must be present at a general meeting. f)
If a quorum is not reached, the meeting is automatically adjourned to be
held within one month, at a time and location consistent with the guidelines in
8(c). g) Constitutional changes may be passed under those clauses laid
out in Section 10. h) Any questions of procedure shall be at the discretion of the
chairperson, and be resolved by them. 9)
Voting
a)
Only full members hold a vote. b)
Proxy voting is not allowed. c)
The chairperson may only vote in the case of a tie. d) Votes shall be cast by a show of feet, whereby members move to one side of the room or the other, then the people counted, and the side of the room with the greater number of people will be the majority. e)
A majority vote at a quorum general meeting shall pass any motion. f)
A secret ballot may be called at the discretion any full member or
affiliated member. 10)
Constitutional Changes
a)
At least one month’s notice of all proposed constitutional changes must
be given to the executive committee, and all other members. b)
Any dispute over the constitution shall be resolved by the executive
committee and, if necessary, after consultation with representatives from the
Scout and Guide associations and / or representatives of the University of
Leicester Students Union. 11) Expulsion of members
a) Any member of the society may be expelled from the society who acts
against the interests of the club subject to a two thirds majority vote by the
executive committee at an executive committee meeting. b) In addition to 11 (a) above. Any
executive committee member may be expelled by a majority vote at an EGM. c) Expulsion shall last for a period until the end of the academic year
and for any period of time longer deemed necessary by the executive committee. d) The Union Council shall hear appeals for expulsion and their decision will be final. 12) Rallies
a) SSAGO Rally bids may only be made by full members. b) SSAGO Rally bids by any full member or group
of members made to SSAGO shall only be valid after prior submission to an
executive committee meeting and a vote in favor at the executive committee
meeting. 13) Mascot
a) The official mascot of SLUGS shall be Squidgy b) Squidgy is a soft cotton and foam slug that looks like a black snail
with 4 black tentacles and a leopard skin patterned shell. c) All reasonable efforts should be made by club members to keep
Squidgy in the possession of the club and to return Squidgy to possession of the
club as appropriate. 14) Equal Opportunities Policy
a)
The society will abide by the equal opportunities policies of the Scout
Association, the Guide Association and the LUSU. 15) Finance
a)
The Society will comply with the financial regulations set by the
Student’s Union Finance and Management Committee and will present its accounts
for scrutiny to the Students’ Union Vice President Finance and Services upon
demand. b)
Any bank accounts operated by the society shall require two signatures to
authorize cheques or other withdrawals.
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